What's the Difference Between Administrative and Executive Assistants. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. Guides and Resources Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. to develop solutions and alternatives in time-sensitive and high-pressure situations. Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed. If you are an executive assistant, then most of your work will involve providing aid to a company executive, or a group of executives. The framework defines the qualifications and responsibilities of project management staff at various levels. Keeping this cookie enabled helps us to improve our website. to make the right moves in high-pressure situations. Administrative Assistant: Is there a difference? An Executive Assistant provides high-level support to management in a company. There are several schools that offer online courses and associate's degree programs for executive assistants specifically in areas like executive assistance or office management. As AAs perform a variety of different tasks, they can easily find out what things they like. An administrator is often thought of as the heart of any office environment. Here’s everything anyone getting starting in an administrative field needs to know about being an Executive Assistant or an Administrative Assistant. The difference being that you’ll have a more robust skill set and able to take on extra responsibilities much more easily. What Are My Career Options in Merchandising? Executive Assistants generally provide support to a singlehigh-level individual or a small group of high-level people. Executive Assistant responsibilities include: Sample Executive Assistant Job Description. Apply to Executive Administrative Assistant, Administration Executive and more! Project Administrator vs. Project Assistant. Most administrative assistant duties revolve around managing and distributing information within an office. Plans/organizes and implements events such as meetings, business luncheons, or client dinners, , Administrative Assistants (AA) “perform routine clerical and administrative duties. Administrative and executive assistants both need to be organized and good at communicating, both orally and in written form. Careers Luckily, that’s not hard to figure out. to keep track of physical items and projects while maximizing productivity. Privacy Policy Executive assistants and administrative assistants both handle job responsibilities which handle clerical work, assisting others, and general office management. offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: Answering phone inquiries, directing calls, and providing basic company information. What Degrees are Available for Administrative Assistants? Valerie Gomez, Administrative Assistant at ADP, This is very important. Legal, medical and executive secretaries earn more, with some executive secretaries earning more than $50,000 per year. 59 Ridiculously Fun Virtual Happy Hour Ideas About The ability to creatively solve problems turns Administrative Assistants into invaluable assets. This was very helpful! Glad this information was helpful for you. 100 Fun Office Games & Activities for Employees The key difference lies in the focus of each position. The BLS reported that in 2018 the highest number of administrative assistants worked in elementary and secondary schools and made an average of $38,080, while the largest portion of executive assistants worked in colleges, universities, and professional schools and made an average of $59,950. It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. 74 Insanely Fun Team Building Activities for Work, 57 Fun Virtual Team Building Activities Contact Us Actual pay is determined by the geographic location, education, experience and industry. Please enable Strictly Necessary Cookies first so that we can save your preferences! Executive Producer: Career and Salary Facts, Executive Leadership Training Programs and Seminars. to effectively and respectfully communicate with internal and external stakeholders. Photocopying, faxing, collating, etc., as needed. The responsibilities of Executive Assistants (EAs) and Administrative Assistants (AAs) may overlap at one company and be vastly different at another company. The key difference lies in the focus of each position. Online Training Programs and Courses for Executive Assistants, Executive Director: Career and Salary Facts. Administrative assistants earn an average of $40,030 per year, with some executive assistants earning more than $60,000 per year. “Administrative Assistant” used to be synonymous with things like scheduling, bookkeeping, and arranging travel. While Executive Assistants may handle some of the same tasksas Admin Assistants, they are also expected to manage much more, including butnot limited to: 1. AAs might jump from working with just one department to taking on administrative roles that serve the entire company. AAs will have the chance to explore roles within their current companies and to discover what roles are available across the industry as they network and collaborate with external stakeholders. A strong admin knows that by helping achieve their boss’s goals they will achieve their own.”. to provide executives with strategic guidance. Part 541, as applied to administrative employees. Most Executive Assistants perform a variety of administrative tasks—such as calendaring and corporate travel planning—while also tackling mission-driven company projects. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.”. We’re here to fill in the knowledge gap that’s ever present when you wonder. We use cookies to create the best site experience. Which Colleges Have Nonprofit Management Executive Education Programs? Executive Assistants and Administrative Assistants share plenty of responsibilities, core skills, and ideal qualities. © Copyright 2003-2021 Entry-level administrative employees usually do a little bit of everything. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. Administrative Assistant Salary Expectations. to detect problems and opportunities in situations and relationships. Executive Assistants work with anyone and everyone within their companies, so they have plenty of opportunity to meet people, learn about different positions, and build a variety of skills as they help out teams across the company. to shift tasks (and mental outlooks) on a moment’s notice. See other fact sheets in this series for more information on the exemptions for executive, administrative, professional, computer and outside sales employees, and for more information on the salary basis requirement. Main Differences Between Clerical vs Administrative. Company Swag Ideas Employees Really Want As I am, looking to transition from an AA to an EA. The central administrative unit includes specialist Online Accessibility Statement, Pricing What is the Average Salary of an Executive Secretary? (PS – Join one of our private FB Group exclusively for Executive & Administrative Assistants. Administrative workers are those who provide support to a company. The role of office administrator covers virtually everything as the role of assistant. Tech Blog Not so today. They often ste Many EAs choose to stay and grow within their positions. Some of the other main differences may be summarized in their: While administrative and executive assistants are both likely to answer phones, maintain schedules, edit documents, and prepare reports, executive assistants take this to the next level and may be responsible for researching topics, reading over documents, and even supervising other clerical staff members. The only primary difference between these two positions is the point of service. Here’s some examples of what this key difference might look like in practice: In general, an Executive Assistant supports an executive or team of executives. Another way to look at the distinction between the two jobs is to consider the specialized knowledge involved. As EAs support company leadership, they have the ability to take on more and more responsibility as they build new skills. Like Executive Assistant career paths, the career possibilities for Administrative Assistants are endless. Many Executive Assistants even grow into executives themselves. If the idea of being an administrative assistant fits, you probably want to know if the pay is going to meet your expectations. This way, you can make it a point to find out as much about them as possible while you’re in your Executive Assistant role. to effectively convey messages to a variety of different audiences in a variety of different formats. Administrative Assistant responsibilities include: Sample Administrative Assistant Job Description. This far you may have made your mind about what kind of job is better, but how about reviewing both positions one more time? 79 Unique Gifts For Employees You take care of all the records, front desk, phone calls, appointments, meeting schedules, meeting recordings/minutes, files, etc..., but you do not have the decision making authority. Managing a conference room calendar (AA) vs. managing just one executive’s travel calendar (EA), Responding to emails sent to the company account (AA) vs. routing correspondence for one specific person (EA), Entertaining all clients and visitors that check in at the front desk (AA) vs. taking a key client to lunch before they meet with the executive (EA), In general, an Executive Assistant supports an executive or team of executives. All types of administrative professionals will spend much of their time typing at … Caroo.com , explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. Interested in becoming a receptionist or an administrative assistant? 25 Virtual Holiday Party Ideas For Spirited Festive Fun A job framework established for a company allows you to see a clear career path. programs for administrative assistants are available online, online courses and associate's degree programs for executive assistants, become a certified administrative assistant, Best Online Schools for Administrative Assistants. This means that every time you visit this website you will need to enable or disable cookies again. to recognize and solve potential problems before they graduate to full-fledged disasters. Since these roles vary from company to company, it can be hard to pin down specific differences that would apply to every EA and every AA. We’ve pulled together information that makes it easy to compare and contrast the two positions. to knock out a variety of menial tasks without letting anything fall through the cracks. Executive Assistants often focus on specific people and positions. Blog FAQ Although a high school diploma may also be the minimum required education for an executive assistant, the U.S. Bureau of Labor Statistics (BLS) reported that most employers like to hire executive assistants with at least some college education or even a bachelor's degree. Supports managers and employees through a variety of tasks related to organization and communication. A sample Administrative Assistant job description from. If you disable this cookie, we will not be able to save your preferences. Administrative Assistants often focus on entire departments or processes. Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. Thank you so much. Administrative Assistants can also stay in their roles and expand their responsibilities and scopes to match their growing skill sets. A rockstar executive or administrative assistant WANTS to serve their leader – whether the task is big or small. Anticipates Needs. The FLSA We’re here to fill in the knowledge gap that’s ever present when you wonder, Executive Assistant vs. Sometimes, Executive Assistants climb all the way to the top as, 39 Thoughtful Employee Appreciation Ideas, 59 Ridiculously Fun Virtual Happy Hour Ideas, 100 Fun Office Games & Activities for Employees, 25 Virtual Holiday Party Ideas For Spirited Festive Fun, 74 Insanely Fun Team Building Activities for Work, The Best Employee Recognition Software Platforms, 121 Corporate Gift Ideas Your Clients and Customers Will Love. Difference Between Clerical and Administrative | Compare the … The American Society of Administrative Professionals (ASAP) is the largest international association for Executive Assistants and Administrative Professionals. However, executive assistants may need to be more advanced in these characteristics, as they tend to work with top executives and may handle more important information than an administrative assistant. An administrative assistant may be responsible for maintaining their employer's schedule. This prior work experience prepares executive assistants for the more advanced responsibilities of the position. Save my name, email, and website in this browser for the next time I comment. We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. Administrative assistant skills are those related to organizing and effectively managing a workplace. Both roles make sure their companies function as efficiently as possible. Some administrative assistants, like those in the legal industry, may be more specialized than others. An executive administrative assistant is the person who provides comprehensive executive management support, normally in a corporate or business environment. Chelsea Hnat, Executive Assistant to the CEO for Advancing Women Executives, has this to say about assistants who can solve problems: “The more they are able to effectively troubleshoot, the more valuable they become in their position because they keep everything moving smoothly.”. Digital Research Tools: Mendeley Reviewed. What makes an Executive Assistant different from an Administrative Assistant? Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Here we discuss some of the other differences between the two positions in more detail. Common tasks of an Executive Assistant include: Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. Take the Quiz How to Become an Agricultural Scientist in 5 Steps. An organized, professional person with the ability to think on his or her feet may be qualified for an The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. While these functions are still an important part of the job, these days admins are tasked with a … Executive Assistants often focus on specific people and positions. to effectively serve executives and solve problems. isolating the positions you might want to explore within your company. Such an organization might oversee a museum, … Executive Exemption. To qualify for the executive employee exemption, all of the following tests must be met: Both roles make sure their companies function as efficiently as possible. Administrative Assistant As an administrative assistant, one’s duties would often include entering business data into a computer database, maintaining documents and files, scheduling meetings, directing visitors and answering phone calls. Terms and Conditions Administrative Assistants often focus on entire departments or processes. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. 8,715 Executive Administrative Assistant jobs available on Indeed.com. Other certification options include the Organizational Management (OM) and the Professional Administrative Certification of Excellence (PACE) certification. There are even some online bachelor's degree programs with majors like office management and technology, that can help improve job prospects for executive assistants. Executive assistants often move into their positions after employment in lower administrative positions, sometimes within the same organization. Learn.org. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management. ZipRecruiter offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: According to the Bureau of Labor Statistics, Administrative Assistants (AA) “perform routine clerical and administrative duties. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. They organize files, prepare documents, schedule appointments, and support other staff.”, Administrative Assistants provide richer summaries. As an Executive Assistant, your possible career paths are limited only to your ambition. Executive Secretary and Administrative Assistant Responsibilities . What's the Difference Between Administrative and Executive … We’ve pulled together information that makes it easy to compare and contrast the two positions. Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. to be able to use all the tools of the trade to improve and reinforce processes. Many Executive Assistants even grow into executives themselves. Both kinds of assistants may also choose to pursue professional certification to highlight their skills and abilities. The Best Employee Recognition Software Platforms For the next time I comment with some Executive Assistants, like those in the focus each... Valerie Gomez, administrative Assistant job Description to an EA a rockstar Executive or administrative in. A company allows you to see a clear career path visit: Privacy Policy & settings they... 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